Direct Care and Treatment (DCT) is seeking an individual to join our DCT Account Payable Team for an exciting and rewarding opportunity as an Account Clerk Senior! This position will provide specialized accounts payable functions required to support the DCT Accounts Payable Office. This position is responsible for obtaining all necessary information required to ensure invoices for goods and services provided to DCT are processed correctly and in a timely manner. This position will provide on-going support to the DCT Financial Services staff by providing information necessary to complete program analysis and business plans. The position is also responsible for providing back-up coverage for other Accounts Payable staff on an as needed basis. Primary responsibilities: • Maintain all information required to process the accounts payable for the DCT programs, in compliance with Statewide, DCT policies, including MN Management and Budget (MMB) “Payment Processing Guidelines” and SWIFT policies. • Assure that all documentation required to support the payment of invoices is complete and that payment occurs on a timely basis and in accordance with the policies of DCT. • Verify and generate expense correction forms for DCT programs and funds. • Work with vendors to resolve payment issues as they occur. • File all paid invoices, supporting documentation, expenditure corrections, etc. • Provide support regarding payment and vendor activities to DCT financial analysts, managers, supervisors, and other staff as needed. • Intake of e-mail communications and invoices received into the AP shared mailboxes.
Customer Service Skills skills sufficient to communicate effectively and problem-solve with internal and external clients and DCT staff.
Data Entry Performance skills sufficient to timely and accurately enter data into various software databases.
Database, Documents, and Records Management skills sufficient to organize and prepare records and reports and to recognize problems and recommend effective solutions.
English Language skills sufficient to communicate effectively with all customers.
Math skills sufficient to review invoice information, problem-solve and make reasonable decisions in reviewing invoice information.
Spreadsheets • Skill in spreadsheet applications such as Microsoft Excel to track and monitor transactional data and create reports.
Word Processing skills sufficient to develop and modify a variety of correspondence, records, and forms.
Available upon request.