The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office and Administrative Specialist, Senior for our St Peter, MN location.The Office & Administrative Specialist, Senior provides administrative and specialized support services for the Minnesota Sex Offender Program (MSOP) Clinical Director and other Executive Staff through purchasing, managing all clinical department resources, coordinating scheduling and appointments and events, client scheduling, project management, and assisting in departmental policy and procedure development for the Minnesota Sex Offender Program Clinical Department. Responsibilities Include: • Maintain and Manage the Program Master Clinical Schedule in the SharePoint and Phoenix program. • Create and maintain a scheduling Excel spreadsheet which include, clinical master schedules, facilitators for clinical programming and quarterly schedule change tracker. • Provide administrative, technical, and operational support and independently lead, coordinate, organize and facilitate special projects and assignments for the MSOP Clinical Department. • Ensure that clinical resources are purchased, inventoried, replenished, and maintained as well as assist with purchasing of resources for the clinical programming department.
Customer Service Skills provide information to clients, staff and outside stakeholders in a prompt concise, courteous and professional manner.
Data Entry Performance create and maintain database records/documents and retrieve/distribute information in databases including SharePoint.
Database, Documents, and Records Management create, retrieve, analyze and maintain information in a variety of databases.
English Language sufficient to read, write, understand, and compose correspondences with accurate spelling, grammar and punctuation; and to communicate effectively verbally and writing with diverse co-workers, customers and the general public.
Spreadsheets develop and modify spreadsheets, sort and extract data
Typing/Keyboarding compose meeting agendas, handouts, meeting notes, reports, letters and data summaries.
Word Processing develop, format and modify a variety of documents including correspondences, records and reports, procedures, modules, and summaries; perform mail merges, develop forms and charts.
Those crossing Appointing Authorities may be required to successfully complete a physical assessment form, provide education documentation (high school diploma, GED, college transcript, or college degree) and provide documented proof of freedom from tuberculosis completed within the last year.